Responsible Body and Contact Information
Operator of this website and responsible body for the collection, processing and use of personal data according to the GDPR:
EU-China Business Association
Rond Point Schuman
1040 Brussels, Belgium
Your contact regarding data protection and privacy:
Mrs Gwenn Sonck
EUCBA Executive Director
General Information Collection
With each visit of this website, data from you will be collected automatically by us or our webspace provider. This data is stored temporarily in so called server log files. It is of a general nature and does not contain any personally identifiable information. The data collected in this manner and stored until its automatic deletion includes, inter alia,
- the name and address of the requested web page or file,
- the date and time of your request,
- the amount of data,
- the type and version of your browser,
- the operating system of your computer,
- the domain name of your internet access provider,
- and the internet address of the website that linked to this website (referrer URL) and
- the internet protocol (IP) address of your computer.
The processing of this information is necessary for the purposes of our legitimate interests, in particular to ensure the seamless connection set-up and delivery of this website, to ensure the convenient use of this website, to evaluate the security and stability of the website and the underlying software and hardware, as well as for other administrative purposes.
The processing of this information is technically necessary in part to convey and display the contents of the requested web page or file. We also may use this anonymous information for statistical purposes in order to optimise our online services and its technology. We may also reviewing retroactively this information to detect and anaylse unlawful use of our online services.
Handling of Personal Data
“Personal data” means any information relating to an identified or identifiable natural person. Thus, these are information which can be traced back to a particular person. Personal data compirses, inter alia, first and last names, the company’s name, the address, the telephone number or the e-mail address. Such data will in principle only be collected, used and possibly transmitted by us if allowed by the legislator and specified by law or upon consent of the user to collection, processing, use or transmittion of this data. In certain cases, personal data may be processed by a third party for a specific purpose according to the provisions regarding the processing of data on behalf of the data controller.
You may get in touch with us via e-mail for inquiries of any kind. It is necessary to submit a valid e-mail address in order to let us know from whom the inquiry originated und to make it possible for uns to answer your inquiry. Further information and personal data may be submitted on a voluntary basis. The processing of the personal data for the purpose of getting in contact with us is based on your voluntarily given consent.
If you get in touch with us via an online form or via e-mail, we will store the data provided by you for the settlement and transaction of contractual obligations or to answer your inquiry and possibly pose follow up questions.
If you get in touch with us via an online form, you IP address will also be submitted. We collect this information to guard ourselves against unauthorised and illegal use of the online forms. The collection of the IP address in is accordance with Art. 6(1)1c, f GDPR in conjunction with Art. 5(1)f GDPR.
We process data of our members, supporters, interested parties, customers or other persons according to Art. 6(1)1b GDPR in case we offer them contractual services or if we act in the context of existing commercial relationships, e.g. with members, or if we are the recipients of payments or other benefits. We process data of affected persons accoridng to Art. 6(1)1f GDPR on the basis of our legitimate interests, e.g. in the case of administrative services or public relations.
The data, the type of data, the extent and the purpose of data processed in the above mentioned way as well as the necessity of processing result from the underlying contractual obligations. In general, stock and master data of the persons (e.g. names, addresses etc.), contact data (e.g. e-mail addresses, telephone numbers etc.), contractual data (e.g. the services made use of, disclosed contents and information, names of contact persons) as well as payment data in cases where we provide services or products subject to payment obligations (e.g. banking accounts, payment history etc.).
We delete data that is no more necessary for the performance of our statutory and economic purposes. The necessity of data results from the related tasks and the contractual obligations. In case data is processed for business and financial purposes, we store it as long as it is needed for the settlement and transaction of contractual obligations as well as for possible warranty or liability claims. The necessity of storing data is reviewed every three years. Furthermore, the legal obligation to retain data are applicable.
Once you agree to receive information on news, events, and publications by EUCBA (newsletter) by electronic means, we will use the contact data provided by you exclusively for this purpose or to inform you about this service or about the registration to this service. We do not transmit this data to a third party. Apart from a valid e-mail address, which we need in order to send you the information, we store the IP address and date of registration to the newsletter. We use this data to prove misuse, in case a wrong e-mail address was used during the registration process. We use a “double opt-in” procedure to make sure that the e-mail address was not entered by someone else. During this procedure we record the application for the newsletter, the date of sending out the confirmation mail as well as the receipt of the registration confimation. We use a mailing service provider that processes the required data on behalf of us for the purposes of sending out the newsletter.
You may at any time withdraw your consent for the storage of your personal data or its use for the newsletter. We provide a link with each newsletter that allows you to cancel your subscription. Furthermore, you may get in touch with us via the contact details provided on this website.
Our newslettes contain a so called “web beacon”, a one-pixel sized file that is downloaded from the server of our mailing service provider upon opening the newsletter. In the course of downloading this file, technical information about the browser and your computer operating system as well as your IP address and date and time of the download will be registered.
These information are used for the enhancement of our services based on the technical data or of the target groups and their reading habits based on the places of download (which can be determined on the basis of the IP addresses) or the time of download. In particular, we analyse if a newsletter has been opened, at which time it is opened and which links are clicked. Although it is technically possible to attribute this information to a particular recipient of the newsletter, neither we nor our mailing service provider aim to observe individual users. Rather, we aim to enhance the contents of our newsletter on the basis of the interests of our users. It is not possible to object to this performance measurement.
Integration of Third-Party Services and Contents
The contents provided via this website may contain contents or services of third parties. These may be videos or pictures from other websites. In order to display such data in the browser of the user, the transmission of the IP address is mandatory. The IP address of the user of this website is collected and processed by the operators of these third party websites or services.
Although we try our best to only use the services of third parties that only collect and process IP addresses in order to provide contents, we cannot assure that IP adresses are also stored by these third-party providers. Such storage may serve statistical purposes. In case we get to know about the fact that IP addresses are stored by third-party providers, we will inform our users.
We link to websited of others who are not associated with us (third parties). As soon as you click such a link, we have no control over the collection and processing of data by these third parties. Please consult the privacy policies of these third parties for detailed information about collection and processing of data. We cannot assume any responsibility for the collection and processing of data by third parties. You can identify websites of third parties on the basis of the URL displayed in your browser.
We do not use so called “social plug-ins” on our website, through which information concerning the visit and browsing habits of users on our website are collected by third parties. The option to share contents via LinkedIn that we provide on certain pages is based on a simple link to LinkedIn that will submit the URL of the current page.
- your current language choice,
- your choice to activate cookies as well as
- general informationen regarding the domain of this website, the internet connection, the browser, the IP address ans the computer operating system.
This data will not be transmitted by us to others or put into relation with other personal data without your prior consent. Cookies help us to facilitate your navigation through our online services and enable the correct presentation of the website. Cookies won’t cause any damage to your device, they do not contain any viruses, trojans or other malware. In a cookie, information resulting from the use of a specific device is stored. This does not mean that we will immediately acquire knowledge about your identity.
Most of these cookies, so called “session cookies”, will be deleted after leaving our website, when logging out of the members’ area or when closing your browser. Other cookies will be stored over a longer time span in your browser. If you visit our website again, to make use of our services again, we will detect automatically via these cookies that you have visited us before and which entries you made and which options you selected. You don’t have to enter the required information again. The data processed using cookies are necessary for the above mentioned purposes of the legitimate interests pursued by us and third parties (Art. 6(1)1f GDPR).
You may choose to have your browser warn you every time a cookie is being sent to you, and you can turn off cookie placement. If you refuse, your overall browsing experience can be affected and may prevent you from fully using this website. In particular, you have to allow cookies in order to log into the members area of this website due to technical restrictions.
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Data Minimisation and Protection of Minors
We only store personal data only as long as necessary or as prescribed by the legislator and specified by law, according to the priciples of data avoidance and minimisation. As soon as the specific purpose of storing the collected information is not longer persued or the legally prescribed term of storage expires, we will block or delete the relevant data.
Individuals below the age of 18 should not send us personal data without the consent of their parents or legal guardian. We do not knowingly collect data of individuals below the age of 18 and do not demand the submission of such data.
Your Rights of Access, Erasure, Blocking, Rectification and Objection
You have the right to access the personal data stored with us as well as the rights of rectification, blocking, erasure or restriction of processing upon application and free of charge. You further have the right to withdraw a given consent of processing of data by us if legally permissible as well as the right of data portability. Exceptions of these rights may apply if the storage of this data is prescribed due to the settlement and transaction of contractual obligations or by legal provisions.
If your personal data has been processed on the basis of legitimate interests, you have the right to object the processing of this data on grounds relating to your particular situation or where the data is processed for direct marketing purposes according to Art. 21 GDPR. In the latter case you have a general right to object which will be implemented by us without the need to provide further information concerning your particular situation.
Please get in touch with our data protection officer in case you want to access, rectify, block or delete your data. Being an affected person, you may also lodge a complaint with a competent Data Protection Agency. Typically you may contact the Data Protection Agency of your habitual place of residence or stay or your working place.
To be able to implement blocking of data at any time, it must be kept in a lock file for control purposes. If no legal archiving obligations apply, you may request the deletion of your data. Otherwise, we will block your data upon request.